Aspasia provides a complete environment for managing landlords and provides all the tools necessary to handle a range of services from introductory to fully managed lets.

The landlord section within Aspasia provides all the tools and facilities to build up a complete dossier on the property leading up to it being marketed. The optional checklist functionality can be employed here to ensure that absolutely nothing is overlooked before the property becomes available for marketing. Properties are held in the landlords area of Aspasia whilst all appropriate information is collated.

Functionality available

• Add/Update (includes optional Post Coding software).
• Attach existing people/addresses to avoid duplicate data entry.
• Refer with notes to Financial Services consultant.
• Can be assigned to multiple Negotiators within the same or different sites.
• Automatic action history.
• Full administrative record keeping ability.
• Full financial record keeping ability.
• All correspondence is stored in the database.
• Records full details of inspection/valuation information.
• Records full details of any fixtures and fittings.
• Optional checklist facility to maintain corporate standards throughout an organisation with multiple sites.
• Pre-formatted Inspection and Fixtures sheets for taking to a valuation of a property.
• Comprehensive property detail recording with no limits on information or photographs stored in the database.
• Digital images automatically resized for use on the web.
• Ability to store multiple layouts for Detail Sheets, Summary Sheets and Window Cards.
• On demand matching to available applicants anywhere within the organisation irrespective of site location.
• Match results can be e-mailed, mailed or stored for bulk mailing at the end of the day.
• Automatic filtering and storing of landlords who enquired through web site.
• Recording and retrieval of notes at any stage.
• Records all financial and administrative information related to a proposed let with comprehensive, customisable checklist support ensuring nothing is missed or left to chance.

Reports

• Available and/or Unoccupied Properties - Analysis across the company or by branch.
• Multi Property Landlords - Those flagged as owning more than one property.
• Void Periods - Properties that are vacant across any period including monies lost.
• Conversion Rate - Rate between instructions/enquiries received and properties placed on the market.
• Withdrawn Properties - Details of properties withdrawn.
• Etc., etc..